Remote and Hybrid Working Checklist

The first requirement is a no-brainer. Employees need a speedy and reliable internet connection in order to effectively collaborate with other remote workers. However, who is responsible for this cost isn’t as clear cut. This question becomes especially difficult for internet services with data caps. Do companies pay for data used for personal purposes, or do employees continue paying for home internet when their bandwidth is being used for work?

Aside from internet, employees must also have the necessary hardware and software tools they need in order to communicate effectively and be productive. Employers typically shoulder the cost of these tools and utilities. However, the equipment package—which may include laptops and mobile phones—is decided between employers and their employees. In terms of applications, companies can opt to use readily available cloud-based software or install specialized apps on remote servers for easy access.

Centralized file handling is also important, especially when working with teams. A cloud-based file repository allows employees to create, access, and modify common work files remotely. This is especially useful for turning over tasks. And since work data is passed on via the internet and is mostly accessed through the employees’ personal devices and personal networks, security also becomes a very important consideration.

Sensitive company data is always at risk of exposure, especially when home-based employees may not enjoy the same enterprise-level network security as when they’re at the office. Organizations must ensure that their employees’ devices are regularly patched and installed with the latest antimalware protection and that the network protocols they use are secure. They must also provide encrypted access to company files and portals.

A progress tracking system is essential for any kind of work since it lets teams know how much more needs to be done to complete a project. It ensures that employees are always on track and that managers are able to spot possible bottlenecks so they can adjust the process accordingly. Progress tracking for remote work also gives employers a chance to fairly assess their employees’ contributions based on their output.

To keep teams on the same page, it is most important to schedule regular sync up meetings via video conferencing. This not only allows them to discuss the status of their work, but it also gives them a chance to foster better relationships with their remote coworkers.