How InstaShow WDC30 is the Perfect Fit for Your Large Conference Room

In this article we cover:

• Why a WPS is a Must for Large Conference Rooms
• What to Look for in a WPS for Large Conference Rooms
• How a WPS Would Ideally Work in a Large Space
• How InstaShow WDC30 Stands out from the Crowd
  
   

In many ways, the need for a WPS in a large conference room is outsized compared to an average meeting room. The scale and setup of many large conference rooms simply makes connecting various devices to the main screen via a cable prohibitive due to the constant disruptions and IT staff intervention that it would entail. This limitation is further amplified if the presentation needs to accommodate multiple screens.

Thus, for larger settings to truly be able to support the various activities and events that they were built for, it is unquestionable that an organisation should seek out an effective WPS.

 

Despite what some might initially think, not just any WPS is suitable for the type of large settings mentioned above. What then should an organisation look for in a WPS geared for a large conference room? The following is a breakdown of some key features that the IT staff should focus on when selecting a WPS for their organization.

• Dual Video Output Ports

As described earlier, chances are that a large conference room will use more than one display/projector to broadcast it presentation, which means that dual video output (i.e., HDMI) ports is a prerequisite for a WPS to be used in such a setting.

 

• Fast, Reliable, and Far-Reaching Wireless Signal

Obviously a WPS is centered around its Wi-Fi capabilities thus it needs to support the faster speeds of the most up-to-date Wi-Fi 6 protocol, but because the size range of conference rooms can vary quite a bit the WPS – from rooms for compact project teams or rooms that need to seat entire departments – the wireless signal for the WPS has to be able to provide every audience member in the room with a stable connection to ensure that they are able to link to the receiver and participate in a presentation no matter how far they may be.

 

• High-Resolution Video Output

Given the wider audience that a presentation has to play to in, for example, a large training room, the display or projector used in the room will more than likely feature a big screen. As such, the WPS used will need to be able to pump out high-resolution video to make sure that the presentation is clear to even the participants in the back of the room.

 

Once it is set up, a successful WPS in a large conference room would work a bit like the following examples:

 

A workshop for the company’s design department starts with a speaker up front. The WPS receiver is connected to the displays at the front and side of the room. Once the session is in full swing designers scattered throughout the room begin sharing their PC screens via transmitters in a 4-way split-screen. Every participant is then able to remark on the shared screens so that the workshop is effective and efficient.

 

The board of directors is gathered in their board room with the chairman making a presentation where he controls the content shown on two different screens connected to the WPS receiver. One screen broadcasts the agenda for the day, while the other screen features the actual presentation material sourced from a PC with a transmitter connected. In this way the board is able to simultaneously reference and transition between the content shown on both screens smoothly so that no time is wasted. 

 

All the while the session features no interruptions and no additional IT staff is needed; this is the type of dynamic environment that the right WPS can foster within a large space.

 

All the while the session features no interruptions and no additional IT staff is needed; this is the type of dynamic environment that the right WPS can foster within a large space.