3 Things to Consider Before Purchasing a WPS in 2023

Protection of confidential meeting data is an absolute prerequisite, not an option. Companies do not want any confidential or otherwise vital information being exposed to security risks in any meeting. Therefore, you need to choose a secure WPS that keeps hackers and data sniffers from viewing the signal on an unauthorized receiver. This is essential and not something you can afford to overlook. Read more about How to Choose a Screen Mirroring Solution.

Wireless presentation system setup should be simple, fast, and intuitive. People should be able to attend in-room meetings without the need to install an app or even connect to the internet. Presenters get the ability to mirror content with a single tap, focusing on meeting substance rather than a complex and distracting setup process.

Whether in-person or hybrid, the essence of a meeting is message delivery, interaction, and collaboration. The goal is for teams to reach a consensus on important topics, which is why having a tool like a WPS that enables wireless connection to in-room conferencing peripherals (i.e. BYOM) and facilitates efficient meeting interaction is so important. To best meet the conditions for collaborative meetings is almost as essential as maintaining security and ease of setup.  

WPS and BYOM setups should support touchback functions that help presenters annotate on interactive displays, allowing for more effective interaction with content for both local and remote participants. 

This allows more local participants to mirror their presentation data on a large display simultaneously. Multi-person collaboration and the sharing of multiple ideas on the screen at the same time, which can help facilitate a more efficient meeting. For example, the BenQ InstaShow VS20 supports 4-way split screen for medium to large meeting rooms. The InstaShow VS10 supports 2-way split screen for small meeting rooms and is launching in the last quarter of 2023. Both InstaShow VS models with WPS split screen enable you to switch presenters with a single tap, helping faster and more effective collaboration.

Audio quality is an essential element in every hybrid meeting. For a small meeting room, the Logitech MeetUp all-in-one video conference device with built-in microphone might be enough. However, for a medium to large meeting room, the MeetUp’s microphone won’t be enough. Therefore, getting a WPS or BYOM with a built-in microphone is a smart choice since it saves you a lot of time and effort compared to setting up additional microphones, which can potentially lead to compatibility issues. Not to mention buying all those microphones adds up in terms of cost. 

BenQ InstaShow VS20 provides the essential meeting features mentioned above to facilitate collaboration and support not only local meetings but also hybrid meetings, thereby enhancing team meeting efficiency.

BenQ InstaShow WPS are app-free. While the upgraded WPS that enables wireless connection to in-room conferencing peripherals can be linked to remote participants through the BenQ InstaShow VS Assist App.

The decision to purchase a WPS or BYOM should not be taken lightly, as it plays a critical role in safeguarding the security of presentation data, provides intuitive device setups, and makes collaborative meetings more effective and attainable. Before making your choice, we strongly recommend you consider these three essential requirements we detailed. By considering them, you can make an informed decision when purchasing a WPS that best suits your organization's needs and ensures the success of your meetings.