Modern meeting and huddle rooms are designed to create efficient and effective internal and external communication. The growth of YouTube provides a convenient and inexpensive way to post instructional videos, announcements and other internal communications. In a meeting room environment, videos allow you to demonstrate important concepts and product functions in much more detail than printed or verbal media.

In choosing a wireless presentation system, the ability to smoothly play back videos is a key criteria in a successful huddle room collaboration environment. So how do you ensure that your videos look great on the screen when using a wireless presentation systems in small meeting rooms and huddle spaces?

The most popular wireless presentation systems today use either a physical button transmitter that connects to a dedicated receiver, or has a special network hub that utilizes the existing WiFi network to capture and route the presentation to the display. While there are consumer devices such as Nyruis Air Prime and Google Chromecast, they are not designed for professional use and lack key features such as multiple presenters and wireless encryption.

We will look at four popular wireless presentation systems using both physical buttons and WiFi Network hubs to see what is required for smooth looking videos using these platforms. This paper will examine two key areas.

- How easy is it to install and setup to ensure smooth video playback
- How easy is it for visitors to connect and playback videos from notebook computers

Because these devices leverage the corporate network to wirelessly transmit the signals from the notebook to a display, Both systems have specific requirements identified in their network deployment guides that are needed for baseline video playback performance. The guides outline these specific performance metrics needed for smooth performance. Here is a summary of each systems requirements from their deployment guides available in April 2019.

The BenQ InstaShow is designed for visitors to easily use the system without any IT or additional software. This hardware-only design uses a special video mode to enable the transmitter to encrypt video for smooth wireless transmission without compromising security

a.Connect the transmitter to the notebook and push the main button to connect to the screen
b.Push the “Video” button to switch on the transmitter to video optimized encryption
c.Play video and audio content

The Barco CS-100 system works in a similar manner, with the exception that the Barco software must be loaded on the notebook in order to work. This may create a problem for visitors who may not have administrator access, or companies with strict security requirements.

a.Download the Barco app on the computer (potential issue for visitors)
b.Connect the transmitter to the notebook and push the main button to connect to the screen
c.Play video and audio content

Because these devices rely on software applications loaded onto the notebook to encrypt the data and corporate networks to transmit the video to the display, the process for visitors can be more complicated depending on the meeting room network security requirements.

All four products are well designed and popular ways to convert a traditional meeting room into a wireless collaboration room. Both the BenQ InstaShow and Barco ClickShare deliver smooth video while automatically encrypting the wireless transmissions to protect from unauthorized screen capture and recording, and can support nearly any notebook used to play video’s in a meeting

The BenQ InstaShow is unique in that it is the only solution that does not require any application to be loaded onto to a visitor’s notebook, or require access to the host’s network to be able to wirelessly play videos onto a projector or flat panel. Because it is not dependent on the corporate network or the user’s computer to encrypt and transmit the video, it can deliver smooth videos every time.